Many organizations have found using a board portal that includes remote voting features helps increase the participation of members who are not able to attend meetings in person. The process is easier to organize and more reliable, and gives members to vote from any place. There are a few essential points to remember when you are voting remotely.
It is important to keep in mind that email is not a suitable medium for an individual vote. Business and personal email accounts are low-hanging fruit for cyber criminals to hack into and manipulate the results of a vote. This could result in a vote that’s null and null and. This kind of manipulation is extremely difficult to detect and even more difficult to prove, without a highly secure system like the board portal that a lot of companies rely on.
Another issue is that a vote entered by email does not necessarily represent the true intention of the person https://boardmanagementsolution.info/leverage-in-depth-analytics-in-deal-execution-with-ai-integrated-data-rooms/ casting the vote. When a member responds to an email, they can choose between a simple yes/no or an extensive paragraph that explains the issue. This could cause confusion or confusion for other voters and result in a muddled outcome of the vote.
It is vital that any company considering voting via email has a strict policy in place. Before any remote voting takes place it is essential that all members are trained on how to use the software that the organization is using.